Payments and Reimbursements

For financial questions please contact the troop treasurer: Treasurer Email

Reimbursements

Save your receipts for costs you incur and send them directly to the treasurer. If a youth submits receipts, they should cc their parent/caregiver on the email. It is a good idea to snap a photo of your receipts and send them in right away (so you do not lose the receipt or forget to turn one in).

Let the treasurer know if you were assigned as a driver for a trip, and include how long (in hrs) the outward journey and return journey took. This helps calculation of a gas reimbursement.

The treasurer will reimburse your expenses by adding credits to your scoutbook account.

If your scout earns money for trips through fundraising, this money will be added as a credit to your scout’s scoutbook account.

Payments

Please do not let cost be a barrier to participating in scouting activities. Please talk to the Scout Leader (Amber Ackerman) to talk about financial assistance.

After a trip, when all receipts have been received, the cost per participant will be added to the scoutbook accounts of all trip participants. An email request for payment will then be sent out, so pease look out for emails from “Chris Krauth via scoutbook.scouting.org <Scoutbook.DoNotReply@scouting.org>” with the title “Scout Account Balance Due Notice” and/or “Adult Account Balance Due Notice”

Please try to pay as promptly as you can.

To pay your bills in scoutbook, please click on the link within the Balance Due email to be taken to the Payment Log in ScoutBook. Red dollar amounts are charges, gray dollar amounts are reimbursements. Please check these are what you expect.

If there is a negative red number at the top of the Payment Log in Scoutbook that is what you owe to the Troop. You can either click the button above that number that says “Pay via PayPal” and make a payment from your personal paypal account. Note there is a 4% PayPal fee. Alternatively, you can bring a check to cover several months of trips to a Monday meeting, in an envelope with name and amount owed written on it, and give it to the treasurer (Chris Krauth).

Since there is a 4% PayPal fee when paying through ScoutBook via PayPal, and that fee is passed on to families, the activity fee for expensive activities may be due via cash only to minimize the fees for families.